Collaborating with the GPC - Research Opportunity Assessment (ROA)

The GPC supports a variety of collaboration opportunities for investigators and researchers ranging from feasibility counts and de-identified data to grant support and patient recruitment for trials. Each collaboration opportunity is unique and your next steps depend on your desired outcomes.

Our process begins with a Research Opportunity Assessment (ROA). Please see the requirements and different courses of action below.

Key requirements for collaboration:

Please click this link Front Porch Resource Guide for the descriptive version. 

  1. Have faculty status at a GPC institution OR have identified a GPC faculty collaborator to work with
    • If you need to identify a GPC faculty collaborator for your study/project, complete this form to begin your request.
  2. Have funding support identified
    • Projects in the planning/LOI stage may still be submitted for consideration if the associated study protocol and draft budget are in an advanced stage of development
  3. Have preliminarily identified which GPC sites would be ideal for your study
  4. Can provide the following information for review by the GPC’s ROA Committee:
    • Project proposal
    • Project budget
    • Biosketch of requesting party/Principal Investigator
    • Documentation that a GPC faculty collaborator has been identified (if applicable) and is willing to work with you on this project

Process to Request Collaboration

  1. Please submit your request to collaborate on the GPC Research Opportunity Assesment (ROA) form. 
  2. The Research Opportunity Assessment (ROA) Committee will review your proposal.
    • You may be contacted during this process with questions and/or feedback regarding your proposed project.
  3. Upon receiving preliminary approval by the ROA Committee, your project will be submitted to the GPC Governance Council for final review and approval.
  4. If approved, you may proceed with feasibility queries (if applicable) so that participating GPC sites and project budgets can be finalized.
  5. Collaboration terms, including conditions for services, payment arrangements and authorship, will also be finalized upon approval of the project by the GPC Governance Council.
  6. Greater Plains Collaborative is defined as the group of GPC institutional data contributors and non-author members who contribute significantly to the work but does not qualify for authorship. GPC sites should be acknowledged even though their data is not included in the final production. This corporate authorship should appear alongside co-authors. Individual members/institution of the list are listed in the Acknowledgement section and appear as “Collaborators” instead in the author list in the byline (of Pubmed-listed papers). GPC Manuscript Authorship and Acknowledgement Guidelines

Process to Request patient counts, de-identified data, or limited data:

  1. Have ROA approval (above)
  2. Work with your local site to develop a query and analyze data locally.
  3. Please submit your data request on the GPC Query and Data Request form. You will need the following information:
    • Title of your research
    • Saved search name in Babel, or a list of your search criteria.  
  4. Work with your local Honest Broker to obtain.
    • A data use description, if applicable
    • Know which institutions you wish to query for data
    • If requesting data for use – do you need a de-identified or limited data set?
    • List of your study team members, including those at the GPC institutions you wish to query for data
    • If requesting limited data, plan to upload IRB of record approval from your institution
  5. The data request oversight committee will review the request
  6. Data will be provided to you, likely via a REDCap project. 
  7. Should your study result in a publication, please cite/acknowledge the GPC by using the grant number and publication listed below:
    • Suggested acknowledgement: “The dataset(s) used for the analyses described were obtained from the Greater Plains Collaborative, which is supported by the Patient Centered Outcomes Research Institute (CDRN-1306-04631) and institutional funding from its member organizations.”
    • Citation: Waitman LR, Aaronson LS, Nadkarni PM, Connolly DW, Campbell JR. The Greater Plains Collaborative: a PCORnet Clinical Research Data Network. J Am Med Inform Assoc. 2014 Jul-Aug;21(4):637-41. doi: 10.1136/amiajnl-2014-002756. Epub 2014 Apr 28. PMID: 24778202; PMCID: PMC4078294.

i2b2 Access

Process to request i2b2 access:

  1. Submit your i2b2 request on the GPC Query and Data Request form.
    1. Select GPC i2b2 Access under request type.
    2. If other than qualified faculty, list your sponsoring faculty member’s name and email address.
  2. The request will be reviewed by the GPC Honest Broker and qualified faculty member (if applicable).
  3. Upon approval, you will receive a confirmation email.
  4. Select your institution from the InCommon dropdown menu and use your institutional credentials to login.