Collaboration Terms

General Terms and Conditions for Services 

Payment:   Client agrees to pay for any services in accordance with the contract/professional services agreement governing the project.  Unless otherwise specified in advance, all payments will be due and payable within thirty (30) days of the date of the invoice. Payment shall be deemed late if not received within such time and shall be subject to interest equal to 2% per month, together with all costs and expenses (including without limitation reasonable attorneys’ fees and disbursements and court costs) incurred by the Greater Plains Collaborative (GPC) staff in collecting such overdue amounts.

Confidentiality:  Both parties each agree to maintain in confidence and not disclose to third parties any confidential information that is disclosed to one by the other party. This includes pricing information and all project communications.

REDCap Use (if applicable):  Per the “Terms of Use for the “REDCap Non-Profit End-User License Agreement,” Vanderbilt University is the owner of all rights, title and interest in and to the Research Electronic Data Capture Software also known as “REDCap”. REDCap may be used for non-commercial research purposes only. If installed on portable devices, the source code must be encrypted to protect the software from unauthorized use or disclosure. Neither the software nor any derivative works may be distributed to or shared with any third party party for any purpose. Please click here REDCap Terms and Use to view the full Terms of Use.


Collaborative, multi-site research involves contributions by individuals who play a variety of roles related to study design, implementation, data assembly, and data management and analysis.  It is important that the contributions of individuals supporting a particular project receive appropriate acknowledgement, which may include authorship.  The GPC places a high priority on adhering to widely accepted guidelines for authorship for projects that involve collaborations with GPC sites. 

For example, the International Committee of Medical Journal Editors (ICMJE) recommends that authorship be based on the following 4 criteria:

  1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  2. Drafting the work or revising it critically for important intellectual content; AND
  3. Final approval of the version to be published; AND
  4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

These criteria should be considered in assessing the role that GPC investigators and study personnel (e.g., data analysts, data managers, informaticians, and statisticians) may play in multi-site observational or intervention studies.  Moreover, decisions about authorship should be independent of consideration of funding sources.  The basis of financial support should be the time and effort spent on a project and the basis for authorship should be whether [the consultant] has made a scientific contribution to the project.